1. Tell a story – Among the many ways to say thank you, describe how the receiver of your message made you feel. Detail how they helped you or your company/organization and why their actions were memorable.
Example: “DeShawn, I’ll never forget the time when you and the team collected donations for our local food bank. Your efforts built morale as everyone worked together for the greater good. Thank you for coming up with this idea and for inspiring us to serve people in need in our community. We couldn’t have done it without you.”
2. Highlight the good – Name the qualities you admire in the person.
Example: “Mary, I truly appreciate your attention to detail. I never have to worry about an error in our inventory reports. Your quick response to my questions has also meant a lot to me. Thank you so much for all of your help.”
3. Simplify – Even a short sentence or two can make an impact.
Example: “Taylor, you’re the best. Thank you for your business throughout the year. Whenever you need more toner for your printouts, we’ll be happy to serve you.”
4. Be human – Imagine the person you want to thank sitting in front of you. What would you say to them? Write like you would speak — ditch the jargon and lose the formality. Express warmth and kindness sincerely and naturally. Add some enthusiasm. An appropriate quote can also make an impression.
Example: “As Shakespeare wrote, ‘Some are born great, some achieve greatness, and some have greatness thrust upon them.’ John, thank you for contributing to another profitable year. Your great dedication to our customers has added to our success. You’ve made quite a difference! As the new year approaches, I’d love to work with you again. All the best to you and yours.”
5. Borrow – If you’re struggling to find the right words, read 15 Different Ways to Say Thank You in the Business World or 20 Best Thank You Messages and Quotes to Show Customer Appreciation. Make the wording your own.
Could your “thank you” note use a dash of class? Don’t stress! Contact me for some pointers.
How do you like to say “thank you”? Feel free to comment below.
Quotes
“As we express our gratitude, we must never forget that the highest appreciation is not to utter words, but to live by them.” ~ John F. Kennedy
“I would maintain that thanks are the highest form of thought and that gratitude is happiness doubled by wonder.” ~ G.K. Chesterton
Comments? Suggestions? Need help with your communications? Contact me.
